Like an in-person conference, a virtual conference is more complex and requires a longer planning runway for success. A typical planning approach may account to the following:
Scope of a virtual conference generally covers keynote sessions, breakout sessions, exhibition hall, lobby, networking lounge, a resource centre, Q&A sessions and virtual games.
A wide selection of platforms are available. Some of the familiar names are Intrado, vFair, MeetYoo, 6connex, EventXtra and Kestone. As a rule of thumb, it is recommended to work with platforms with their operations team geographically closer for logistical considerations arising from time differences during planning and troubleshooting.
Considered the most time consuming preparation of a virtual conference, the recording for simul-live sessions (common format for virtual conference) can amount to hundreds of hours of recording over different time zones.
It is essential that a brand guideline is being set in place from the start to ensure the platform and recording are adhere accordingly. Check with global brand team to ensure that brand voice is streamlined.
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